Add A/P Voucher

 

Purpose:  To enter a voucher for an invoice received from a vendor.

 

Launch Point:  This routine can be launched from the following location(s):

 

•      Names or Firms → File Maintenance → Routines Drop-Down Menu →

 

•      Names or Firms → File Maintenance → Accounts Payable Tab → Context Menu on Accounts Payable Invoices and Credits Grid →

 

Example:  When the routine is launched a window will open

 

 

Enter the data at the top of the form including selecting the appropriate payables account.

 

Add line items to the voucher in the Line Items grid. You can either open the GL Account drop-down list and select the account from the list or enter the GL account number.

 

Note:  once one line item has been entered when the cursor is in the GL account field you can use the F3 button to copy the GL account from the last entered line into the new line. When the cursor is in the description field in the new line (top row of the grid) hit Enter to add that row to the voucher and be placed in the GL account field of the top row for a new line.

 

To delete a line item already in the Line Items grid highlight the row and click the Delete button above the grid.

 

Note: If you have another voucher to add for the same payee click the New Voucher – Same Payee button instead of the Save button.

 

A message will then appear asking how to proceed. You can click Cancel to go back to the voucher without saving, click No to discard the voucher just input, or click Yes to save the voucher and start a new voucher for the same payee.