Purpose: This routine displays all approved, undisbursed vouchers. After selecting the vouchers to pay and printing the checks the user can update the last check number printed. The check layout is customized for each association.
Launch Point: This routine can be launched from the following location(s):
•A/P → Routines → Checks →
Example: When the routine is launched a window will open
This window displays a list of approved, undisbursed, vouchers for the selected A/P account. To filter the vouchers to those within a certain pay date range enter the desired date range in the Include Pay Dates Between date fields.
Check the Select box for each voucher you want to pay. To view a voucher, highlight the row in the grid and click the View Voucher button. The number of vouchers selected and total amount of the checks to be printed are displayed in the lower left of the window. Click OK to proceed to printing of the checks.
A report wizard will open showing the Check Date and Starting Check Number.
Note: The Starting Check Number displays the next check number for the accounts payable account that was selected as determined by the system parameter on your system. If the starting check number is incorrect, it can be updated here prior to printing.
Click Run to prepare the checks for printing.
The report wizard will be updated showing the Number of checks to print and Number of pages to print. Click Print to print the checks.
Once the checks have been sent to the printer a message will be displayed showing the last check number printed. Click OK to update the system parameter with the new last check number.
Note: Do not click OK to this message until you are sure that all of the checks have printed correctly. If there was a problem printing the checks click Cancel. Doing this will not update the last check number and leave the selected vouchers as unpaid.
Watch the Print Checks video: