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Accounting Features in AM.NET
Many accounting features from AM4 are now available in AM.NET:
- Several Accounts Payable routines and reports, including Approve Vouchers and Print Checks
- General Ledger Account Maintenance. See article...
- Update Accounting Calendar or Select Current Periods. This routine allows you to set up the AM.NET accounting calendar and specify each module's current period. Transactions must be within the date range for the module or AM.NET prompts you to enter a date within the current period.
- Assign General Ledger Account Numbers to System Functions. This routine allows you to specify general ledger accounts for each function in the system. Let's say, for example, you specify a GL account for dues receivables. Each time you enter a dues payment into the system it will automatically route the payment to this GL account.
- Journal Entries - Create Automatic. This routine creates a file for the current accounting period that you can import into a third-party accounting package. You must set the Journal Entries accounting period one period prior to all other accounting periods. CDS customizes this routine for each society, depending on which third-party accounting software your society uses.
- Add or Edit General Ledger Journal Entries. See article...
- Flag Journal Entries as Posted to the general Ledger. This routine "closes" the current month for journal entries. Once you run this routine you cannot enter entries for the closed month.
Export Excel from a grid
You can now export the contents of any grid in a file maintenance module or view to an Excel spreadsheet by right-clicking the grid and selecting Export to Excel. Note that if the grid is hierarchical, the system will only export the parent rows to the spreadsheet.General Ledger Account Maintenance
In AM4, General Ledger Account Maintenance (Options > Utilities > Accounting Setup > General Ledger Account Maintenance) worked identically to other file maintenance modules. Open the file maintenance module and scroll through records one at a time. Continued ...Adding or Editing Journal Entries
AM4 contains separate routines for adding and editing journal entries: Journal Entries - Add and Journal Entries - Edit, both in Options > Utilities > General Ledger Journal Entries. AM.NET consolidates these routines into one (Journal Entries - Add/Edit) and extends their functionality, allowing you greater control over viewing and manipulating journal entry data. Continued...Report + email addresses = easy communication
AM.NET now allows you to send an email to all email addresses in a report’s data if the data contains a column with an email address. For example, run a names roster. The Email Addresses in Data option appears in the Email group. Click Email Addresses in Data and an email document appears addressed to all email addresses in the report data.
Exclusive Access: MDB
There’s a new file format in AM.NET—one that many of you know and love: the Access Database (MDB) format. You will find the new format proudly listed in the Save Data As… group on the report wizard.AICPA Search now available in AM.NET
To locate a Peer Review record using the AICPA number in AM4 you had to use a separate routine: Options > Peer Review > Special Routines > Locate a Peer Review Record Using the AICPA Number.
In AM.NET, AICPA Number is one of the four search orders on the main Firms search screen.
Simply enter the AICPA number and conduct the search as you would for any other search order.
Quickly find what's new in AM.NET
Wondering what's new in AM.NET? To see a list of new features for each release, select What's New? from the Help menu. A window opens that displays all new features, as well as features recently transitioned from AM4.
Legislative data updates: Our political philosophy? Solid data.
Societies who subscribe to Aristotle's (previously LDS) legislative data update service will find life much easier in AM.NET. AM4 required societies to manually download the data—quarterly from the Aristotle web site for zip code and district data, and monthly from CDS emails for legislator data.
AM.NET automates these downloads. Select the appropriate step in the Lobbying module and the system automatically checks for any new data. It then downloads that data before beginning the update process in AM.NET.
The download process is already available for Steps 1 and 2 (zip code & district updates), and will be available for Step 4 (legislator update) in the next release. If your society does not currently subscribe to this legislative update service and you would like to, contact Mark. If you already subscribe, but have not yet implemented the AM.NET process, contact Phil.
Easy report access
In file maintenance
AM.NET now provides an easy way to print relevant reports from any file maintenance module.Open a file maintenance module and select Reports from the main menu.
Select the report you want to run. AM.NET opens a report wizard configured to the selected file maintenance record.
Click Run. You're done.
From the Event tab in Names File Maintenance
Need to quickly run a Confirmation or a Certificate of Attendance from the Event tab in Names File Maintenance? Right-click on an event in the Event Registrations grid, select the report you need to run, and AM.NET does the rest. All you need to do is click Run.
Most recent routine additions to AM.NET
Routines added to AM.NET since the last newsletter:
Accounting
- Add/Edit Accounts Payable Vouchers
- Approve Vouchers
- Assign General Ledger Account Numbers to System Functions
- Clear Checks on Bank Statements
- Edit Check Clearing Dates
- Flag Journal Entries as Posted to the General Ledger
- Journal Entries - Add/Edit
- Journal Entries - Create Automatic
- Manually Post Pending Credit Card Transactions
- Record a Manually Issued Check
- Reprocess Unposted Transactions
- Update accounting calendar or select current periods
- View credit card transactions
- Void a Previously Issued Check
Committees
- Add Assigned Persons from Selection File as Members
- Add Current Committee Members to Selection Table
- Selection File Maintenance
Dues
- Rates Table Maintenance
Events
- Attendance Reconciliation
- Post Attendance Summary
- Ratings-Multiple Leaders
- Reverse Coupon Transfer
- Wait List Registration and Priority Setting
Lobbying
- Update House, Senate, Congressional Districts
Membership
- Delete a non-member
- Flag Unlinked/Inactive Firms for Deletion
Peer Review
- Assign Peer Review Account Names
- Post an Individual Peer Review fee
- Post Peer Review Fees to all Active Firms
Products
- Delete a Specific Product
- Price and Shipping Adjustments
- Receipts/Returns of Products
Promotions
- Record Promotions
Most recent report additions to AM.NET
Reports added to AM.NET since the last newsletter:
Accounting
- 1099 Forms
- 1099 Report Account Distribution
- Daily Totals
- Error Report
- Transactions
- Cash / Credit Card Receipts All Modules
- Checks
- Cleared Check Register by Date
- Check Register by Number
- Daily Credit Card Totals
- Daily Totals
- Detailed Credit Card Transactions
- General Ledger Account Listing
- General Ledger Activity
- Journal Entries Report
- Missing Checks
- Net Change by General Ledger Account
- Outstanding Checks
- Print Checks
- Print Check Copies
- Roster of Vendors
- Trial Balance
- Unposted Credit Cards
- Vendor Payment History
- Voided Checks Voucher Details / Edit Listing
- Year to Date Report
Committees
- Address Change List
- Committee Meeting Nametags
- Committee Meeting Postcard
- Committee Member Listing by Firm
- Evaluation Forms
- History Committee
- History Individual
- Mail Merge - Newly appointed Committee Members
- Mail Merge - Unappointed Persons
- Mailing Labels
- Meeting Roster
- Roster of Committee Members
- Selection Listing
- Selection Worksheets
- Volunteer Report
Events
- Coupon Confirmation
- Coupon Tracking
- CPE Transcript
- Event Invoices
- Export/View Events
- Facility Setup
- Leader Confirmation
- Leader Confirmation - Conferences
- Leader Transcript
- Nametags
- Ratings - Event and First Leader Assigned
- Ratings Report
- Reimbursement Form
- Statements - Individual
Lobbying
- Contacts Fax Export
- Contact Labels
- Contact Mail Merge
- Contact Roster
- Legislators Fax Export
- Legislator Labels
- Legislator Mail Merge
- Legislator Roster
Membership
- Contribution Invoices for Firm Billings/Life Members
Peer Review
- Error Report
- Export/View Peer Review Data
- Invoices
- Invoice Annual Administrative Fee
- Projected Fee Revenue
- Receivables
- Receivables - Aged
- Refunds
- Refunds Due Listing
- Roster of Peer Review Firms
- Statements
- Transaction Details
- Transaction Summary
- Transactions By Account
- Year to Date Summary
Products
- Customer Statements
- Invoices
- Small Balance Adjustments
Promotion Tracking
- Promotion Communication History