Facility

 

Purpose:  The Facility tab is relevant only for firms that are event facilities.  The screen is has five sub-tabs as follows.

 

Launch Point:  This tab can be launched from:

 

•      Firms → File Maintenance →

 

Example:

 

 

The fields on the Facility tab are controlled by the in-place buttons in the lower left of the window.

 

If there is no existing data on the tab you will need to use the in-place Add button to activate the record.  This will enable the fields on the tab.  Enter the needed information and click the in-place Save button.

 

Once there is data on the tab, to edit click the in-place Edit button. This will enable the fields on this tab.  Make changes as needed and click the in-place Save button.

 

To delete a firm as a facility click the in-place Delete button.  When the in-place Delete button is clicked, the user will be asked to confirm deletion in the following pop-up window: 

 

 

The photo icon above, located to the right of the in-place buttons, is used for viewing/adding/deleting a facility map image. The options in the drop-down list on the icon are:

 

View Facility Map – If an image has already been added for this facility, this listing will be enabled.  Select to view the facility map image.

 

Add Facility Map – Select to add a facility map image for this facility.  The image needs to be a JPEG, GIF, PNG, TIFF, or Bitmap format.

 

Delete Facility Map – If an image has already been added for this facility, this listing will be enabled.  Select to delete the facility map image.

 

Contacts, Airport Transportation, and Notes

 

Sales Contact

 

Name:  The name of the sales contact at the facility.

 

Phone:  The sales contact’s phone number. 

 

Ext:  An extension number to reach the sales contact at the facility (if applicable). 

 

Email:  The sales contact’s e-mail address.

 

Catering Contact

 

Name:  The name of the catering contact at the facility.

 

Phone:  The catering contact’s phone number. 

 

Fax:  The catering contact’s fax number. 

 

Email:  The sales contact’s e-mail address.

 

Reservations

 

 

Phone:  The reservation phone number for the facility.

 

Ext:  An extension number to reach reservations at the facility (if applicable).

 

Airport Transportation

 

 

Shuttle Service (Name and Price):   Information about shuttle service from/to the facility from the airport.

 

Travel Time to/from Airport:  Information on the travel time from/to the airport to the facility.

 

Facility Room and Notes

 

Room:  The room used at the facility (only if it is the same room each time the facility is used).  

 

Notes:  Any miscellaneous notes about the facility.

 

Room Rates

 

Rates 1-4

 

Description:  The description which specifies the group that the rate is held under (if applicable).

 

Single:  Rate for a single room in the group.

 

Double:  Rate for a double room in the group.

 

Valid From:  The date the group rate becomes available.

 

Valid To:  The date the group rate expires.

 

Nearby Hotels 

 

Hotel Reference 1-3:  If the attendees will be staying overnight for the event and the facility is not a hotel, or if the facility is a hotel but there are not enough rooms available, these links can be used for nearby hotels that the registrants can stay at.

 

Web Directions

 

 

Web Directions:  A memo field that allows for WYSIWYG editing of HTML text. This field is for information on directions to the facility.

 

Copy to “Directions” button:  Clicking this button will copy the text from this tab to the Directions tab.

 

 

Directions

 

Directions:  A plain text memo field for information on directions to the facility.

 

Copy to “Web Directions” button:  Clicking this button will copy the text from this tab to the Web Directions tab.

 

Event Assignments

 

The Event Assignments grid displays events that have been linked to this facility.